Our highly skilled team has experience in organising a broad range of national and regional events with delegate numbers from 20 to 1,500+, including exhibitions, conferences, gala dinners, award ceremonies, incentives, product launches and training workshops.
With a large portfolio of conferences, seminars and masterclasses a year and over 900 training courses in education alone we pride ourselves on meticulous attention to detail and delivering exceptional service at every event, ensuring success for both you and the delegates.
We guarantee to save you time and money by keeping the conference organisation simple and relevant to the needs. Take the stress out of event planning and leave the hard work to us!
Our events team offers a strategic and cost effective conference management solution to any sector.
The team has six permanent staff who specialise in event management from project management to post conference administration and includes conference registrations, content production, venue management, PR and marketing, finance management, exhibition and sponsorship, delegate pack production and on-site management.
What we offer
The following can be tailored to meet your requirements and budget:
Define conference objectives and key performance indicators and reporting to be provided throughout the project. Assignment of a dedicated key contact. Scheduling initial briefi ng followed by regular updates to ensure the project is run effectively. Provision of advice and recommendations to assist with decision making and to reduce risks throughout the project. The management of the full registration process (platform going ‘live’ and processing of all booking enquiries).
The drafting and monitoring of the event budget. Setting registration prices including special membership rates, multi-booking discounts and early bird prices. Setting all terms of purchase and applicable cancellation terms.
Speakers and Programme Management
Co-ordination of the speakers and the planning of the sessions.
Development and execution of a multi-channel promotional strategy for the event including social media, web, email, direct mail and 3rd party promotional channels.
Sponsorship and Exhibition Management
Distribution of sponsorship packages to potential sponsors. Contracting and invoicing for identified sponsors and the co- ordination of their promotional benefits.
Selection of the venue, caterers and accommodation providers. Negotiation of the contract(s) while ensuring that the relevant requirements are met. Presentation of venue options. Negotiation of preferential rates.
The design and production of all materials required for the event such as fl yers, programmes, badges, bags, signage, corporate gifts, banners and posters.
The selection, engagement and co-ordination of suppliers and staff resources for the daily operation at the conference.
Post Conference Administration
The administration of no-shows and customer requests received on the day. Feedback survey analysis within a comprehensive report. The online posting of speaker presentations and hand-outs. Thank you email productions and website update.
All content is developed in collaboration with a steering committee and the Babcock Conference Team. This ensures appropriate arrangements are made for the event to run smoothly, attract the right target audience and engage the audience in a rewarding, high calibre inspiring day.